Exhibitor

What is the name of the show?

Rocky Mountain Audio Fest or RMAF.

Where can I change my exhibitor password?

Log into your exhibitor account by Clicking Here and under My Account, click on the Edit Contact Info link. Enter your new password under the Change Your Password and don’t forget to update the info!

Is there a list of exhibitors who want to share an exhibitor space?

Log into your exhibitor account Exhibitor Login and under More, click on the Forum/Bulletin Board link.

Beers Brewed in Denver

Beer is booming in Denver! The city is packed with brewpubs, each boasting its own handcrafted takes on ales, stouts, lagers and all other sorts of suds. Click below for a few of Denver’s best beers.

What are the Show Specials?

Check back soon for 2017 Show Specials

What Products are Launching at this year’s RMAF?

Check back soon for 2017 Product Launches

Where can I find Sales Tax information?

Sales Tax Forms:

All sales at RMAF must include sales tax for both the City and County of Denver and the State of Colorado. Both Denver and Colorado require a Special Event completed application form. Denver’s fee is $5 and Colorado’s fee is $8. Colorado’s state tax rate is 2.9% and the RTD tax rate is 1% plus the Cultural Facilities District tax rate is .1%. Denver sales tax is 3.65%. The combined rate is 7.65% and both application and payment must be submitted no later than Monday, November 13, 2017. Below are links to information and forms that must be filled out and sent in with your tax payment.

Colorado State Tax
Colorado Department of Revenue, Vendor Special Event License Application for Single or Multiple Events.
Colorado Department of Revenue, Special Sales Event Sales Tax Return. If you have questions about either form, please call (303) 238-7378.

Denver City Tax
DENVER SALES TAX SPECIAL EVENT APPLICATION / REGISTRATION. If you have questions about this form, please call (720) 913-9446. Denver Website: Click on the Special Event Sales Tax option to download the current packet.

What are the 2017 show dates and hours?

Friday, October 6, 2017: noon to 7pm (Press access opens at 10am)
Saturday, October 7, 2017: 9am to 6pm
Sunday, October 8, 2017: 9am to 4pm

Do you have the dates for future RMAF Events?

October 6-8, 2017
October 5-7, 2018

Where can I find the current exhibitor list?

Visit the online RMAF Exhibitor List for the most up-to-date exhibitor information. Click here for the searchable list. On-site, pick up a copy of the RMAF Directory with exhibitor information, entertainment and seminar schedules.

Where can I grab a quick lunch?

You can grab a sandwich or salad at the Front Range Trading Post or sit down for a meal at The Lift Restaurant & Lounge which are both located in the Marriott lobby. Both establishments are open before and after show hours. There are several restaurants within walking distance of the hotel. A list is available at the Marriott concierge desk.

What are the RMAF Office Hours?

Thursday, October 5, 2017: 9am to 6pm
Friday, October 6, 2017: 9am to 6pm
Saturday, October 7, 2017: 9am to 6pm
Sunday, October 8, 2017: 9am to 4pm

Who can I contact for more information?

Please contact Marjorie Baumert at 303-393-7918 or info at audiofest dot net.

When does space selection for RMAF begin?

Last year’s Exhibitors have until March 29 to reserve their space from the previous year. All remaining spaces open to the public on April 1. Please contact Marjorie Baumert at 303-393-7918 or info@audiofest.net to reserve your space.

What rooms are available?

You can go to the link below for the most current information. The available rooms are in green. The white rooms are unoccupied to ensure optimum sound quality. The maroon rooms have been sold and the blue rooms have been reserved and are pending until payment and/or contracts are received.

Check Availability

What is the deadline to reserve my space?

Exhibitor registration closes Friday, September 15, 2017.

How do I pay for my exhibit space?

Log into your account and click on the Make a Payment tab to pay with a credit card, or mail a check to RMAF, 363 Cook St., Denver, CO 80206. Please contact Marjorie Baumert at 303-393-7918 or info@audiofest.net if you need additional options.

Are there any discounts available?

The discounted early bird rate requires your signed contract and 50% of the total amount due (or 25% if you are making automatic credit card installments) be received in the RMAF office by Tuesday, April 30, 2014.

What is the payment schedule?

When your room is reserved, you must have a 50% deposit (or 25% if you are making automatic credit card installments. The additional installments will be billed to your credit card monthly.) The full payment must be received no later than Friday, September 15, 2017.

Where do we get information on room rules and regulations?

Each exhibitor is required to sign a 5-page contract that states all the rules and regulations. You can download the contract from your exhibitor account.

How do we register our staff?

You will be able to log into your Exhibitor account and click on the Required Forms and the click on the Manage Name Badges tab. This will be where you register staff.

How do we reserve Marriott hotel rooms for our staff?

The Marriott Denver Tech Center does not have an online reservation service for us. Our reservation contact at the Marriott is Steven Boselli and he can be reached at 303-770-6112 or email Steven.Boselli@marriott.com. See the Accommodations page for more info.

How many complimentary badges do we have?

Each Exhibitor is allotted four (4) badges. If you need additional badges, please contact 303-393-7918 or Info at audiofest dot net to request additional badges.

When will we receive our exhibitor badges?

Exhibitor badges will be available for pick-up Thursday, October 5, 2017 at 10am at the RMAF Exhibitor and Press Registration Desk. Look for the EXHIBITOR designated line.

What is the cancellation policy?

The policy is detailed in the RMAF contract. All cancellations must be in writing (no phone calls, please) and shall be effective when received by RMAF. Should the Exhibitor cancel all, or part, of the exhibit space contracted herein after the date RMAF accepts and signs the Contract, Exhibitor is liable for a) 50% of the total exhibit space cost if the cancellation is made between June 1, 2014 and August 1, 2014, or b) 100% of the total exhibit space cost if the cancellation is made after August 1, 2014. Refunds are subject to a cancellation fee of $150.

Do I need insurance for my booth at RMAF?

It is suggested the Exhibitor obtain liability insurance in the amount of $1,000,000. It is requested the Exhibitor provide RMAF with proof of insurance coverage via a certificate of insurance and waiver of subrogation by September 6, 2014, in which RMAF is named as an additional insured.

What are the signage restrictions?

You are welcome to put whatever signage INSIDE your room that works for you. If you decide to hang anything on the walls, please make sure you use removable tape that will not damage the walls or wallpaper. Signage outside the room is prohibited by the Denver Fire Marshall. Any signage found in the halls will be removed by the RMAF volunteers and may be picked up in the RMAF office after the show closes.

Are there any sound restrictions on the show floor?

Yes, all sound must be turned off by 10pm each evening. Sound levels are not to exceed 85dB at any time.

May I sell my products in my room or booth?

Yes. You will be required to pay taxes for the City and County of Denver as well as the State of Colorado. All Colorado tax reporting and forms are online. Information and links can be found on your exhibitor administration page.

What are the advertising opportunities?

Exhibitors are able to purchase advertising through their Exhibitor account. All prices, specifications and deadlines are listed on this page.

  1. RMAF Directory Ads
    • Half Page Color, No Bleed: $300
    • Full Page Color, No Bleed: $500
    • Double Page Color, No Bleed (2 Side by Side Single Pages Ads): $1,000
    • 2″ Logo in RMAF Directory: $50

  2. Stereophile Double Page Ad
    • 2″ Logo and Website Info: $50

May we use the RMAF logo on our company website or in other promotional pieces?

Yes, you can download logos here. If you need a different format or size, please contact Marjorie Baumert at 303-393-7918 or Info at audiofest dot net.

Is internet available in my room?

Complimentary Wireless Internet is available in The Front Range Trading Post, The Lift Lounge and the Atrium. The Atrium is located just outside of the Front Range Trading Post and The Lift Lounge. It is not available outside any of the meeting space areas or inside any meeting rooms. The charge for internet access is: a hard line, T1 is $225.00 and wireless drop is $500.00. Ibahn/Ethernet access is available in all standard rooms for a daily $12.95 charge. High speed wireless internet is available in the lobby and ballroom vendor areas, compliments of RMAF.

Plant Rental Information

Little Eden Plantscaping

15550 W 72nd Ave.
Arvada, CO 80007-7579
(303) 422-3336
(303) 423-4145 fax

Pipe and Drape

Butler Rents
Julie Parker julieparker@butlerrents.com or Barb Wyatt bwyatt@butlerrents.com
4455 E Virginia Ave., Denver, CO 80246-1512
(303) 388-5971, (303) 388-6819 fax
Order must be completed by Friday, September 22, 2017

Other:
Please visit the Denver Visitor and Conventions Bureau for additional information on local vendors.

I have forgotten my exhibitor login password?

Click on the Reset your password? text in blue on the Exhibitor Login page. A new password will be sent to your email address or if you contact RMAF, they can tell you your current password.

Where can I find freight (shipping) information?

RMAF allows Exhibitors three (3) options for getting their freight into and out of the show site.

  1. Hand Carry – Exhibitors are welcome to carry their own merchandise into the hotel on Thursday, October 5, 2017. Exhibitors will be responsible for any damage caused to the hotel while carrying their own merchandise into or out of the show site.
  2. Drayage – Exhibitors are welcome to select a freight company of their choice to send their merchandise into the advanced warehouse location. All freight from the advanced warehouse location will be brought to the show site by 5 Logistics.
  3. Full Shipping Services – Exhibitors have the option to utilize 5 Logistics to coordinate their freight shipment to RMAF. Shipping Instructions.  Click Here to go directly to the Trans-Expedite website.

May I get into my room earlier than Thursday at 8am?

No. The furniture is removed from all rooms on Wednesday and once it is complete, the shippers have total access to all floors. We need to keep the hallways clear.

What time will my freight arrive in my room?

All freight will be available to set up on Thursday, October 5, 2017 after 8am.

When may we move into our rooms and booths?

Exhibitor move-in begins on Thursday, October 5, 2017 at 8am. All room Exhibitors will have to check in with the Marriott at the special Exhibitor check-in booth. You will need to give them a credit card for charges that are not covered in the contract, i.e. food and beverage.

Are there carts to transport my products?

Please bring your own carts or dollies to transport your products as the hotel has limited quantities of luggage cards that do not hold heavy weight. Please label your equipment.

Should I bring my own tools?

Yes. The hotel will charge you for tool rental. The RMAF office has limited tools for your use.

Is it possible to get help to set up my room?

Yes, we have volunteers from the Colorado Audio Society. Please let Marjorie Baumert know in advance – call her at 303-393-7918 or email info at audiofest dot net.

Is there a place to store our boxes and empty crates?

Please store the extra boxes in Conifer 2 on the main lobby. If you use 5 Logistics, they will store the boxes for you, just let them know you want to have the boxes picked up from your room.

Where do I pick up my badge?

Exhibitor badges will be distributed starting Thursday, October 5, 2017 at 10am at the RMAF Exhibitor and Press Registration Desk.

When does my room need to be ready?

The show opens on Friday, October 6, 2017 at 10am for press and all others Friday at noon.

Where is the loading dock located at the Marriott?

There are two loading docks in the back of the hotel – one for the Tower side and one for the Atrium side.

Can I bring in a palette of goods?

Check the dimensions of the service elevators and room doors below to see if the palette will fit. If not, it will have to be broken down in the loading dock area.

Marriott Service Elevator Dimensions
Tower is 83” height x 42” width x 51″ depth.
Atrium is 83” height x 48” width x 51″ depth.

Marriott Door Frame Dimensions
Door Dimensions are 79” height x 34” width.

What are the dimensions of the service elevators?

Tower is 83” height x 42” width x 51″ depth.
Atrium is 83” height x 48” width x 51″ depth.

What are the dimensions of the room doors?

Door Dimensions are 79” height x 34” width.

Move-Out Information

The show closes Sunday, October 8, 2017 at 4pm. Your personnel can start breaking down after 4pm. The RMAF shippers will be given priority access to all loading docks starting at 7pm. They are willing to work with you in sharing the area.

When does my room have to be empty?

All main floor and mezzanine floors need to be cleared by Sunday, October 8, 2017. All other rooms must be cleared by Monday, October 9, 2017 by 10am. Otherwise, you will be charged for another day at hotel rates.

Who attends the cocktail reception on Thursday night?

Exhibitors and Press are encouraged to attend the welcome cocktail reception on Thursday evening from 6pm to 7:30pm in the Marriott Atrium lobby. Please take a moment to meet and thank the dedicated volunteers of the Rocky Mountain Audio Fest.

What airport should I fly into and ground transportation?

The Denver International Airport, code DEN.

Ground Transportation
There are several options for ground transportation from Denver International Airport. Taxis are located outside the baggage claim area and costs about $55-$65 one-way. You can contact Denver Yellow Cab at 303-777-7777, Freedom Cabs at 303-444-4444 or Metro Taxi at 303-333-3333. For additional information on other forms of transportation, click on FlyDenver.com

Uber and Lyft are options used by many. Please go to Uber or Lyft. Please go to Uber or Lyft. You can make Lyft reservations up to 7 days in advance. Denver now has a light rail option at DIA. You will take the A Line from the airport to Union Station and then transfer to the Southeast Line (E, F or H) line to the Belleview Station exit. Cross the street and the Marriott will be two blocks from the station. Please click here for the schedule.

Contact Super Shuttle at 1-800-BLUEVAN (258-3826) for a shared ride, $21 one-way, $42 round-trip. Click this link to register online: SuperShuttle.com